Presentations may only be given as PowerPoint or PDF presentations. No other audio-visual medium (e.g., slide, video,
or overhead) or software is allowed.
Prepare your presentation as a single file to run on PC as a Microsoft Office PowerPoint Presentation format file.
Computers available at the meeting will run at least PowerPoint 2010. Save your file as a normal PowerPoint file (.pptx).
Do not save your file as a PowerPoint Show (.ppsx) file. For security reasons, we cannot accept macro-enabled files
(.pptm or ppsm).
All presentations must run on the Windows operating system. Conference computers will run on at least Windows 7.
Please create your presentation in PowerPoint for Windows or at least test it on a Windows computer before submitting
it if you must use PowerPoint for Mac.
Presentations must be submitted in advance of the conference using our online submission system by
September 28th. Primary authors will be sent an email with instructions for uploading your PowerPoint file. No
changes will be permitted after this date, in order to allow time for proper testing of all presentations.
Bring one copy of your presentation to the conference on a USB media storage device. This copy is to be used as a
backup by you and the conference organizers if required. As an additional backup measure, consider saving an extra
copy of your presentation on your web-accessible local server or email the file to yourself if the file size is small enough.
Conference organizers will load all presentations on conference computers. Presenters will NOT be allowed to use their
own laptop computers. Apple computers will NOT be available.
All presenters will be given the opportunity to check their presentations on-site, before their presentation time. You are
encouraged to review your presentation at least 24 hours before your scheduled presentation, especially if it has any
special or technically complex elements.
Remember your presentation is limited to 17 minutes plus 3 minutes for questions. You will not be able to extend your
time if you have technical problems during your talk.
Advice on Production of PowerPoint Graphics
Keep visual aids simple. Convey only one idea per table, figure, or title slide. Figures from publications, theses, or
dissertations normally do not make good PowerPoint slides. Too much detail detracts from the primary message of the
slide. Use appropriate blank space.
Slides should be readable to the unaided eye. You will be speaking in a large room. Text on title slides should be
restricted to 7 lines. BIG IS BEAUTIFUL and easy to read.
Use appropriate and compatible colors for type and backgrounds; don’t be exotic. Avoid white backgrounds. Color
combinations with pleasing contrasts are preferable. Examples of suggested combinations are: white or yellow type on a
blue background, and yellow type on a green background. Do not use colors you have not tested before. Avoid dark
slides and overly dark backgrounds. Remember that color blind people cannot distinguish between red and green.
Simple typefaces are preferable to fancy fonts. Bold type may be effective on title slides.
Slides of scenes or organisms should clearly show what you want the audience to see.
ORAL PRESENTATION GUIDELINES
Presentation files must be uploaded in advance by 11:59 p.m. PST on Saturday, Sept. 28 or uploaded onsite at the A/V Loading Room at least 24 hours before your presentation.
Advice on Production of PowerPoint Presentations
The presentation MUST be in standard 4:3 ratio and not widescreen 16:9 ratio because that is the size of the projector
screens. Widescreen presentations will not fill the screen and are too hard to read from the back of the room. This can
be changed in PowerPoint by changing the Slide Size on the Design ribbon. Review each slide as you may need to adjust
text around graphics or font sizes after resizing.
Do all cropping of images in an image processing package, not in PowerPoint. Save the cropped image as an external
file and then insert the image into your presentation. We suggest saving image files in Portable Network Graphics
format as the most space efficient and easiest to use format in PowerPoint presentations. If possible, reduce the
resolution of pictures. Resolutions greater than 120 dpi do not improve the projected image, but do bloat file size and
slow presentation loading time. This can be done on any picture in your PowerPoint; right click on a picture and select
Format Picture→ Compress, then check the boxes to select “ALL pictures in document” and for “Web/Screen display.”
This will allow easier upload and a good resolution.
Use Arial or Times New Roman fonts for all slides. This is to prevent problems with incorrect font/character substitution
that occurs when presentations are prepared in fonts not available on the conference computers. If you must use fonts
other than Arial or Times New Roman, EMBED them in your presentation when saving it as follows: (a) in the ‘File’
menu, click ‘Save As;’ (b) in the ‘Save As’ window, click ‘Tools;’ (c) in the ‘Tools’ menu click ‘Embed TrueType Fonts.’
Also check the box to Embed all Characters. You can embed any TrueType font that comes with Windows. Other
TrueType fonts can be embedded only if they have no license restrictions. If a font can’t be embedded (for example, it’s
not marked as being editable or installable), a message appears to tell you why. Saving a presentation with embedded
fonts increases the file size of your presentation. Please note if you embed a non-standard font, there is a chance you
will not be able to edit your presentation on the computers in the Speaker Preview room.
Keep your presentation as simple as possible to avoid hardware and software conflicts. Audio and video files, animated
text, slide transitions, animated figures, superscripts, and subscripts cause most of the problems. If you must embed
video files, .mpg, .mpeg, or .wmv formats are more likely to be compatible. Other formats may not play properly. Do
not rely on internet access.
Complicated presentations may not display the same way on the conference computer as on your own computer. If at
all possible, review your presentation on the conference computer in the speaker preview-in room prior to your talk.
Check your presentation in the speaker preview room at least 24 hours prior to your session. The speaker preview room
will have all of the necessary equipment for viewing your previously submitted PowerPoint presentation.
Arrive at your session 30 minutes prior to the beginning of the SESSION (not your presentation). Meet the session
moderator and audio-visual volunteer. Become familiar with the room and with the operation of the ‘forward’ button for
your PowerPoint presentation, do not use return to advance slides.
Each session room will be equipped with a LCD (data) projector and a PC laptop computer. You will advance your own
Contributed paper (and most symposium) presentations are limited to 17 minutes plus 3 minutes for questions. Under
no circumstances may your presentation last longer than 20 minutes. The moderator will be aggressive in stopping talks