Guidelines for Professional Behavior at the
AFS and TWS Joint Conference

Professional conferences provide an important opportunity for education, exchange of ideas, mentorship, networking, and engagement with colleagues in a variety of ways. Our hope is that each attendee will benefit from their participation during the conference. Even as we recognize the importance of and strive for diversity in our natural world, we acknowledge the contribution of individual diversity to our respective professions.

In this light and with the goal of ensuring that the conference is welcoming and inclusive for all, we put forward the following guidelines for professional behavior during the event:

  • All participants should be treated with respect and consideration, valuing the diversity of views and opinions that may be different than those you hold
  • Communicate with respect for others; critique ideas rather than individuals
  • Avoid personal attacks directed towards conference participants
  • Be mindful of your colleagues and your surroundings
  • Professionalism should be exercised at all time

The following are examples of behavior that will not be tolerated at the conference, including oral and poster sessions and other organized meetings whether at one of our contracted venues or off-site:

  • Harassment, threats, intimidation or discrimination of any kind or in any form
  • Physical or verbal abuse
  • Verbal comments related to gender, sexual orientation, disability, physical appearance, race, religion, national origin which may reasonably be interpreted as offensive, insulting, or obscene or engaging in any conduct of a stalking or threatening nature directed to any conference participant or attendee
  • Behavior deemed to be excessively loud and/or disruptive of a meeting or any other event taking place during the annual conference
  • Unlawful conduct or activity of any kind

Reporting of Inappropriate Behavior:

  • If you are the subject of or witness conduct in violation of these guidelines at the annual conference please notify a TWS or AFS staff member
  • Conference organizers will use reasonable efforts to respond and attempt to resolve the matter in a timely manner respectful of the parties and necessary to ensure the continued integrity and quality of the conference
  • Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety is advised to locate a house phone and ask for security or dial 911

AFS and TWS at all times reserve the right, in their sole and reasonable discretion, to have individuals acting in an unprofessional manner or contrary to these guidelines removed from the conference or any meeting or event taking place at the conference and the right to prohibit attendance at any future meeting. Attendance at the AFS and TWS Joint Conference is a privilege, not a right.

We appreciate your attention to these guidelines and wish you a productive and meaningful annual conference.

AFS Meetings Code of Conduct Specific to AFS Member and Non-Member Registrants